Policies and Procedures :: Gemini Gymnastics

Refund Policy
General Information & Policies
Parent/Guardian Consent of Participation and Waiver
Concussion Awareness Rowan's Law
Accessibility Policy
Accessibility and Accommodations.
Informed Consent & Assumption of Risk Agreement

Refund Policy:

We are in compliance with your rights under the Consumer Protection Act.
For classes, in all cases, fees are non-refundable after the 10 day period once classes begin. A refund will be issued before or within the 10 day period, and a $50 + HST cancellation fee will apply (per each class registered). A $25 + HST Admin fee will be charged for all cancellations, minus classes passed. Dated, written withdrawal (email) is required. Non-attendance does not constitute notice of withdrawal.
A $25 + HST Admin fee will be charged for all cancellations.
CAMP Cancellation Policy:
- Camp registration deadlines are generally the Thursday before the start of the camp week.
- If cancelled before the registration deadline of the camp week, a $50 + HST cancellation fee will apply (e.g. camp week is Monday, July 15^th- Friday, July 19^th, must cancel by the registration deadline of Monday, July 8).
- If cancelled after the registration deadline of the camp week, a $50 + HST cancellation fee will apply (e.g. camp week is Monday, July 15^th –Friday, July 19^th, if cancelled after the registration deadline of Monday, July 8^th).
- For camps, in all cases, fees are non-refundable after the camp day has started.
- Dated, written withdrawal (email) is required. Non-attendance does not constitute notice of withdrawal.
- Transfers can be made, free of charge, before the registration deadline of the camp week. Any transfers made after the registration deadline will be subject to an additional $25 + HST transfer fee.
- Any late registrations (e.g. after the registration deadline of the camp week) are subject to $25 + HST late registration fee per family.

If there is a medical reason, a credit will be offered (from the date the Doctor's Note is received) minus classes passed and a $25 + HST cancellation fee will apply. Dated, written withdrawal (email) is required. Doctor's Note is required. Non-attendance does not constitute notice of withdrawal.
In all cases, credits will expire after 1 year.
In all cases, the annual G.O. Insurance & Registration fee of $50.00 + HST is non-refundable.
Classes & Camps are confirmed on a first come first served basis.
Classes & Camps are subject to cancellation or rescheduling at the discretion of Gemini Gymnastics.
Non-attendance does not constitute notice of withdrawal.
Make-ups for missed classes/camps are not available due to coach/athlete class ratios.
Parents are not permitted in the gym unless participating in Parent & Tot (1 parent per child).
Children must be picked up on time or a late fee of $15 + HST will be charged.

This agreement is subject to coaches’ availability.

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General Information & Policies:

Gemini Gymnastics is Peanut Free.
There are no coffee cups allowed, all beverages must be in travel or non-spill containers when in the building.
Food and drinks are not permitted in the gym area. Water ONLY.
There are washrooms located inside the gym and inside the change room for athletes. Spectator washrooms are located upstairs. If unable to use the stairs, there are accessible washrooms located in the change room.
Gemini has adopted the “Boomerang” program. This is a program where families are asked to bring all their garbage home with them. This includes all packaging, food waste, and diapers. Our facility is not set up to sort organic matter or even recycle as fully as we can at home, the garbage can be disposed of in a more environmentally friendly manner. By initiating a waste-free, boomerang program, we can work together to support the environment. It significantly reduces food and packaging waste. Uneaten food and waste can become a pest hazard. With the Boomerang Program, organic waste can be returned home and added to the household "green bin".
Please remember that there are NO SHOES PERMITTED in the change room or the gym area (both athletes and spectators); shoes CAN be worn upstairs in the seating room.
Please label all belongings including water bottles, clothing, and shoes/boots! Many coats and boots look alike; please be certain the ones you leave with are yours.
Gemini Gymnastics and our staff are not responsible for any lost or stolen items.
Please make sure to come out of your car to pick your child up, regardless of their age. Children must be picked up on time or a late fee of $15+HST will be charged.

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Parent/Guardian Consent of Participation and Waiver:

I acknowledge that I am aware that there are risks with gymnastics. I warrant that the participant named on this information form is physically fit to participate in gymnastics. I acknowledge that there is a potential risk for injury involved in gymnastics. I understand that Gemini Gymnastics and Gymnastics Ontario have tried to create a safe and controlled environment for participation and that the club established rules for participation must be followed by the participant at all times. I waive the rights of the participant to damages or other costs in the event injury is caused due to participation in gymnastics or other involvement with the Federation.

I grant permission to Gemini Gymnastics to photograph and/or record my child's image and/or voice on still or motion picture film and/or audiotape, and to use this material to promote Gemini Gymnastics through the media of newsletters, websites, television, film, radio, print and/or display form. I waive any claim to remuneration for use of audio/visual materials used for these purposes.

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Concussion Awareness Rowan's Law

PLEASE READ - Click on Link - Player Code Of Conduct Concussion

Concussion Awareness Resources

The Rowan’s Law concussion awareness rules are effective July 1, 2019. Parents and athletes (under 18), must provide confirmation every year that they have reviewed one of the concussion awareness resource
You can use this form for parents/coaches to complete as a confirmation of a review of the concussion awareness resources.
You will be asked to agree to this Policy upon registration.

Emergency situations

Call 911 if the person is unconscious, has lost consciousness or had a seizure.

If they are conscious:

visit an emergency room or a health care practitioner
contact Telehealth Ontario at 1-866-797-0000 to get health advice or information

Symptoms may appear hours or days after an injury, especially in children and the elderly. If symptoms appear or persist, visit a physician or nurse practitioner.

This information is not for emergencies. For emergencies, please call 911 or go to your nearest hospital or emergency department. It is also not intended to provide medical advice. For advice on health care for concussion symptoms, please consult with a physician or nurse practitioner.

Recognize symptoms of a concussion

Everyone can help recognize a possible concussion if they know what to look for.

A person with a concussion might have any of the signs or symptoms listed below. They might show up right away or hours, or even days later. Just one sign or symptom is enough to suspect a concussion. Most people with a concussion do not lose consciousness.

Common signs and symptoms

Physical

Headache
Pressure in the head
Dizziness
Nausea or vomiting
Blurred vision
Sensitivity to light or sound
Ringing in the ears
Balance problems
Tired or low energy
Drowsiness
“Don’t feel right”

Sleep-related

Sleeping more or less than usual

Having a hard time falling asleep

Cognitive (Thinking)

Not thinking clearly
Slower thinking
Feeling confused
Problems concentrating
Problems remembering

Emotional

Irritability (easily upset or angered)
Depression
Sadness
Nervous or anxious

Red Flags

“Red flags” may mean the person has a more serious injury. Treat red flags as an emergency and call 911.

Red flags include:

Neck pain or tenderness
Double vision
Weakness or tingling in arms or legs
Severe or increasing headache
Seizure or convulsion
Loss of consciousness (knocked out)
Vomiting more than once
Increasingly restless, agitated or aggressive
Getting more and more confused

What to do if you suspect a concussion

Follow these three steps if you — or someone you know — experiences a blow to the head, face, neck or body and you suspect a concussion. Call 911 if you are concerned the injury is life-threatening, such as the person is unconscious or they had a seizure.

Recognize the signs and symptoms of a concussion and remove yourself or the athlete from the sport/physical activity, even if you feel OK or they insist they are OK.

Get yourself or the athlete checked out by a physician or nurse practitioner.

Support a gradual return to school and sport.

These resources are not intended to provide medical advice relating to health care. For advice on health care for concussion symptoms, please consult with a physician or nurse practitioner.

About the Concussion Awareness Resources

On July 1, 2019, new rules came into effect through Rowan’s Law, to improve concussion safety in amateur competitive sport.

If you are an athlete under 26 years of age*, parent of an athlete under 18, coach, team trainer or official and your sports organization has advised that you need to follow the rules of Rowan’s Law you need to:

review any one of Ontario's official concussion awareness resources before registering or serving with your sport organization
review your sports organization’s Concussion Code of Conduct that they will provide to you; and confirm that you have reviewed both of these resources every year with your sports organization(s)

* Exception: A sport organization that is a University, College of Applied Arts and Technology or other Post-Secondary Institution will be advising athletes of any age that they need to follow the rules of Rowan’s Law.

If you are involved in more than one sport

No matter how many sports organizations you register within a given year, you are only required to review a concussion awareness resource once within that year. You are however required to confirm your review of a Concussion Awareness

Resource with each sports organization with which you register.

You are also required to both review and confirm your review of the Concussion Code of Conduct for each sports organization with which you register.

Additional rules will come into effect on July 1, 2020, that require sports organizations to put into place Removal-from-Sport and Return-to-Sport protocols, to improve concussion safety. You may wish to follow-up with your sports organization about their plans for implementing their protocols.

Concussion Awareness Resources for you to review

Under Rowan’s Law, if your sports organization has requested it, you are required to review one format each year. All three formats contain similar information. Choose the format that suits your learning style. Currently, only the e-booklet is available for your review.

Government of Ontario Concussion Awareness Resource E-Booklet

This e-booklet will help you learn more about concussions so you can keep yourself and others active and safe — whether you’re an athlete, student, parent, coach, official or educator.

You can download and print a copy for reference.

Ages 10 and Under

Ages 11-14

Ages 15 and Up

Confirmation receipt for Concussion Awareness Resources

Following your annual review of one of the Concussion Awareness Resources, you may wish to complete this optional form and provide it to your sports organization(s) as proof/confirmation of your review of a Concussion Awareness Resource.

This form might also be useful to you as a reminder to complete your review of one of the Concussion Awareness Resources again next year.

This form will not be saved by the Government of Ontario and the Government of Ontario assumes no responsibility for confirming that you have reviewed the Concussion Awareness Resources.

Other helpful resources about concussion awareness from Parachute Canada:

Pre-Season Concussion Education Presentation(ppt file will automatically download)
Concussion Guide for Coaches and Trainers
Concussion Guide for Athletes
Concussion Guide for Parents and Caregivers

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Accessibility Policy

We are an Equal Opportunity Employer in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) and the Human Rights Code. Gemini Gymnastics will provide accommodations throughout the recruitment, selection and/or the assessment process to applicants with disabilities. Read more about accommodations for employees and applicants with disabilities below.

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Accessibility and Accommodations

Gemini Gymnastics is happy to accommodate individual needs in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), within our recruitment process.

During the hiring process, job applicants selected for an interview will be provided with accommodation.

Please contact Human Resource Services if you require any accommodation to ensure your equal participation in the recruitment and selection process with Gemini Gymnastics or, at any time, if you require individual accommodation.

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GYMNASTICS ONTARIO and Gemini Gymnastics

INFORMED CONSENT AND ASSUMPTION OF RISK AGREEMENT

WARNING! Please read carefully

By signing this document, you will assume certain risks and responsibilities

Participant’s Name: ________________________________________

This is a binding legal agreement. Clarify any questions or concerns before signing. As a participant in the sport of gymnastics and the spectating, orientation, instruction, activities, competitions, programs, and services of Gymnastics Ontario and Gemini Gymnastics (collectively the “Activities”), the undersigned, being the Participant and the Participant’s Parent/Guardian (if Participant is under 18 years old), (collectively the “Parties”), acknowledge and agree to the terms outlined in this document.
Gymnastics Ontario, Gemini Gymnastics, and their respective Directors, Officers, committee members, members, employees, coaches, volunteers, officials, participants, agents, sponsors, owners/operators of the facilities in which the Activities take place, and representatives (collectively the “Organization”).

 We have read and agree to be bound by paragraphs 1 and 2

Description and Acknowledgement of Risks

The Parties understand and acknowledge that:

The Activities have foreseeable and unforeseeable inherent risks, hazards, and dangers that no amount of care, caution or expertise can eliminate, including without limitation, the potential for serious bodily injury.
The Organization may offer or promote online programming (such as webinars, remote conferences, workshops, and online training) which have different foreseeable and unforeseeable risks than in-person programming.
The Organization has a difficult task to ensure safety and it is not infallible. The Organization may be unaware of the Participant’s fitness or abilities, may give incomplete warnings or instructions, may misjudge weather or environmental conditions, and the equipment being used might malfunction.
The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization and COVID-19 is contagious. The Organization has put in place preventative measures to reduce the spread of COVID-19; however, the Organization cannot guarantee that the Participant will not become infected with COVID-19. Further, participating in the Activities could increase the Participant’s risk of contracting COVID-19.

The Participant is participating voluntarily in the Activities. In consideration of that participation, the Parties hereby acknowledge that they are aware of the risks, dangers and hazards and may be exposed to such risks, dangers, and hazards. The risks, dangers and hazards include, but are not limited to:

Privacy breaches, hacking, technology malfunction or damage.
Executing strenuous and demanding physical techniques and exerting and stretching various muscle groups.
Vigorous physical exertion, strenuous cardiovascular workouts, and rapid movements.
The failure to properly use any piece of equipment or from the mechanical failure of any piece of equipment or apparatus.
Failure to follow instructions or rules.
Serious injury to virtually all bones, joints, ligaments, muscles, tendons, and other aspects of the Participant’s body or to the Participant’s general health and well-being.
Abrasions, sprains, strains, fractures, or dislocations.
Concussion or other head injuries, including but not limited to, closed head injury or blunt head trauma.
Physical contact with other participants, spotters, spectators, equipment, and hazards.
Collisions with walls, any gymnastics apparatus, floors, or mats.
Falling, tumbling, or hitting any gymnastics apparatus, the floor, mats, or other surfaces.
Failure to act safely or within the Participant’s ability or designated areas.
Negligence of other persons, including other spectators, participants, or employees.
Travel to and from competitive events and associated non-competitive events which are an integral part of the Activities.
Contracting COVID-19 or any other contagious disease.

 We have read and agree to be bound by paragraphs 3 and 4

Terms

In consideration of the Organization allowing the Participant to participate in the Activities, the Parties agree:

That when the Participant practices or trains in their own space, the Parties are responsible for the Participant’s surroundings and the location and equipment that is selected for the Participant.
That the Participant’s mental and physical condition is appropriate to participate in the Activities and the Parties assume all risks related to the Participant’s mental and physical condition.
That the Participant may experience anxiety while challenging themselves during the Activities.
To comply with the rules and regulations for participation in the Activities.
To comply with the rules of the facility or equipment.
The risks associated with the Activities are increased when the Participant is impaired, and the Participant will not participate if impaired in any way.
That COVID-19 is contagious in nature and the Participant may be exposed to, or infected by, COVID-19.

In consideration of the Organization allowing the Participant to participate, the Parties agree:

That the Parties are not relying on any oral or written statements made by the Organization or their agents, whether in brochure or advertisement or in individual conversations, to agree to participate in the Activities.
That the Organization is not responsible or liable for any damage to the Participant’s vehicle, property, or equipment that may occur as a result of the Activities; and
That this Agreement is intended to be as broad and inclusive as is permitted by law of the Province of Ontario and if any portion thereof is held invalid, the balance shall, notwithstanding, continue in full legal force and effect.

Jurisdiction

The Parties agree that in the event that they file a lawsuit against the Organization, they agree to do so solely in the Province of Ontario.

 We have read and agree to be bound by paragraphs 5 to 7

Acknowledgement

The Parties acknowledge that they have read this Agreement and understand it, that they have executed this Agreement voluntarily, and that this Agreement is to be binding upon themselves, their heirs, their spouses, parents, guardians, next of kin, executors, administrators and legal or personal representatives.